Types of Business Correspondence in the Contemporary Office

We all stay in the computer period, and modern businesses have access to a lot more different means of communication than businesses used to have say twenty years ago. โปรแกรม crm

In the beginning people thought that all computers will eliminate (or at least almost eliminate) paper… Today we use much more paper than before the computers. Paradoxes of every day life… 

The types of business correspondence we use nowadays are:

business words
memos
faxes and
email
When someone mentions “business correspondence” around you exactly what is the initial thing that comes to your brain? If you are like almost all of us, you would probably immediately picture business letters. In spite of the very fact that business email nowadays is employed much more than letters. But business letters have been the only type of business correspondence for much much longer than any of all of us can remember, so “business correspondence” is still associated with them more than with its any other type. And as something that “has been there” for years business letters just have to have very well established rules and rules. So none of all of us is surprised when students nowadays are taught to use phrases like “this is to remind you”, “in respect of the above”, “I am writing to advise” throughout their communications classes.

And then students become employees who need to publish business words and of course they write them the way they have been educated with no doubts in any way. “If every person can it, if my teachers get it done that way then it’s the only way. ” “Creativity is not for writing business letters! ” And business letters become “work of art” in the worst sense because people seem to be to compete in stuffing them with as much pompous ambiguous phrases as is feasible.

This is little by little changing though. More and more we try to write business letters using clear and concise language, natural style and conversational firmness. People even use “I” rather than “we” in writing business letters lately, which makes the letters less flowery and allows to see the person in back of the letter.

Business memos are certainly not studied at college as profoundly as business letters. They are probably considered a by-product of business letters and are treated as something extra. Besides, they appeared around 1920s and are much “younger” than business correspondence. This is probably the reason why they have a tendency to be less formal and usually sound more human. Just about every business uses lots of business memos, and tons of them nowadays are sent by email which makes them even more ubiquitous.

Business faxes became common throughout the 1980s. Truly, they have been around longer than memos but for some time very few people had access to fax machines. Therefore, almost all of all of us would admit faxes have been part of business environment for about 3 many years which is nothing when compared to life span of business letters. Consequently, there are not a large number of rules founded for writing faxes. Every person wrote them the way they considered appropriate. And today faxes are dying a slow death. There is such a thing as faxing via computer of course, but it is near email it should oftimes be treated like one. But don’t rush to get rid of your fax machine. Faxes are still very widely used, in certain countries more than in others, and will be at least for a short time.

Organization e-mail… the most recent and the most frequent type of business correspondence in modern-day office. How could we now have lived and even conducted business without it?! How could there be people that avoid the use of email at all… there still are some eccentrics like that, you understand? Email is the benefit and the curse of recent life, modern businesses included. It is very helpful as a means of instant communication but turns into a burden for many who have a large number of unopened messages sitting in their inbox. Spam is the very big issue though rather less so these days when it is possible to harness it (more or less). Email is still a new invention though we all know it is not going away and it will be used more and more… if nothing better comes up, of course. The good thing is that we are little by little getting used to treating email with care and seeing that though it is very near a phone discussion, it is a type of business correspondence, “business” being the operative phrase.